Meeting & Event Management

Planning a meeting is time-consuming, hard work.

Whether you are planning a large sales conference or a small event, our team can design a meeting to fit your needs. For over 40 years, companies and organizations have trusted us to plan meetings and events around the globe.

With our approach, we start with understanding the goals of your meeting and what you want to accomplish.  You benefit from our knowledge, industry partnerships, and the best technology. Not only can you have peace of mind knowing that your event is managed by seasoned event professionals, but you’ll save time and money on group travel, hotel accommodations, and meeting space.

Based on our strong relationships with vendors, our event planners have the ability to negotiate volume discounts to help you stay within your budget. We partner with major hotel chains, airlines, destination management companies who share our commitment to excellence and superior customer service.

Regardless of your meeting needs, we can make you and your company shine.

We offer a full package of services:

• Find the perfect venue
• Coordinate meeting logistics, timelines, and room setup
• Secure entertainment, tours, and activities
• Plan creative food and beverage
• Design spectacular décor, gifts, and amenities
• Manage your program onsite
• Stay within your established budget

Here’s Our Process:

Consultation and Request for Proposal

• Our meeting and event planners will help you identify goals and budget for creating a successful program and create a request for proposal based on your needs.

Site Selection

• With an incredible breadth of site knowledge, your Covington event planner can help you pinpoint the ideal location and venue for your event. We provide destination research, field vendor proposals, compare costs, and negotiate contracts on your behalf.

Negotiations

• Our reputation in the industry guarantees a strong bottom line and a strong return on your investment. You’ll enjoy volume discounts offered through our partners for travel, food and beverage, lodging, activity, and entertainment.

Planning Details

• Throughout the process, our event planning professionals help you make decisions and address the thousands of tiny details that will contribute to your event’s success—always tracking the budget and keeping your overall goals in mind.

Marketing and Registration

• Our online technology makes it easy to post and manage an effective event website with online registration and payment processing. Up-to-date reports ensure that you always know who’s attending.

Your Meeting

• Once the meeting is underway, we’ll handle room setups, food and beverage, speaker needs, attendee gifts, and more, so you can focus on higher-level tasks and network with key attendees.

After the Event

• We’ll provide final bill reconciliation and reporting, as well as attendee surveys, so you can see how your investment performed.

I learned so much watching you in action.

Dee Dee and Madhavi, It was a pleasure to work along side you two on my first Virginia Family Dentistry trip. I learned so much watching you both in action. We had a lot of laughs too! I’ve received very positive feedback so far. Thank you!

– Carol Terrell Executive Assistant/Events Coordinator

Sedona Taphouse Meets Sedona, Arizona

We really had a great time and the resort was spot on in every aspect. You folks did an outstanding job.

– Dennis Barbaro Founder & CEO, Sedona Taphouse Restaurants/DJB Hospitality, LLC